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Welcome to the Virginia PowerSchool Users Group (VAPSUG)



Does your school division or school currently use the PowerSchool student information system?  If so, we would be glad to have you join us.  We host quarterly meetings for members to discuss topics of interest and provide training.  Through our website we host discussion forums and file sharing for members.  We also host an annual end user conference to provide training for staff in your schools.  Come become a part of the community of PowerSchool users in Virginia.

Current Member Divisions and Schools

             Important End of Year Information Regarding SIF

  • Every PS customer has multiple DEX profiles and these steps only apply to SIF, not to VIIS or EdFi etc. Those profiles probably have similar steps provided by the state or PowerSchool.
  • We (Loop Data) want to run everyone’s SIF sync this summer like we did last year. It really helped us find and fix problems quicker.

Very Soon After School Ends
  1. In PowerSchool, from the District Office, go to System Management > Data Exchange > General Setup 
    (You’ll see some controls including a Profile dropdown menu. There are at least two profiles, maybe more. One has the name SIF in it and that’s where you’ll be working.)

  2. Choose the SIF profile in the Profile dropdown. 
    (Now in the SIF profile view, you see sections for General Options and Communications Settings.)

  3. In General Options, set System Enabled to Off.

  4. In Communications Settings, next to School Years, uncheck all boxes. 
    (No school years should be checkmarked when you complete this step.)

  5. Save the page.

After PowerSchool EOY / New Year Rollover is Done
  1. In PowerSchool, from the District Office, go to System Management > Data Exchange > General Setup  
  2. Choose the SIF profile in the Profile dropdown. 
    (Now in the SIF profile view, you see sections for General Options and Communications Settings.)

  3. In General Options, set System Enabled to On.

  4. In Communications Settings, next to School Years, check ONLY the box for the new year. 
    (It might not be present until after PowerSchool’s July state reporting update. If it’s not present, stop here and ask PowerSchool support for information.)

  5. Save the page.

  6. Go to Data and Reporting > Data Exchange
    (You’ll see a menu with all the profile names in it and a label that's similar to “Profile Dashboard to View”)

  7. Choose the SIF profile in that dropdown.
    (You see a table with one row for each data type like School Info, Student Personal, etc.) 

  8. At the end of the School Info row, click on Run Now and from that popup menu choose PUBLISH ALL.

  9. Use the same way to choose PUBLISH ALL for Student Personal and Student School Enrollment.
    (Ignore any other data types listed unless Loop Data support tells you otherwise.)

  10. IMPORTANT: Email support@sifworks.com the day you finish to let us know you’ve done this. 
    (We’ll do your sync in the next day or two so PowerSchool has time to finish the publishing and so our technicians can watch the sync.)